Province Payroll

A compliance-first, cloud-based payroll solution optimized for Canadian micro-businesses (1-10 employees).

Core Value Proposition

The Gap: Designed to bridge the space between manual spreadsheets and expensive full-service platforms.
Pricing Model: Freemium. Free for year-round processing and pay stub generation.
No Credit Card Required: No payment information is collected upfront. Payments for T4 generation and filing are made via a secure Stripe checkout only when creating T4s at year-end.
Year-End Cost: A flat fee of $25 per employee for T4 generation.
Multi-Province Support: Multi-province T4s are included in the flat $25 fee at no extra charge.

Real-Time Automated Payroll Review: Built-in sanity checks to flag missing earnings, net-zero pay, or overlapping time entries.
Automated Tax Calculations: Handles essential Gross-to-Net workflows with high accuracy for Canadian tax standards.
Communication: Digital pay stubs are automatically emailed to employees on pay day.
Vacation Pay Management: Includes a built-in ledger to track accruals and balances for every employee.
Payment Tracking: Built-in tracking for employee and CRA payment deadlines.

Smart Bulk Time Entry: High-efficiency modal for recording hours across a full pay period. Automatically pre-fills existing data and intelligently handles bulk creation or updates for specific date ranges.
Statutory Holiday Intelligence: Automatically calculates eligibility and pay based on specific Labour Province rules.
Termination Workflow: Two-click process to ensure accrued vacation is paid out and ROEs are mapped correctly.
T4 Data Validation: Pre-filing checks identify missing required fields before T4s are generated.

Remote Worker Compliance: Tracks Province of Employment (taxes) and Labour Province (labour law) separately to ensure compliance for employees who work remotely.
Automated Salary Proration: Handles complex salary proration for mid-period start dates, raises, or terminations across all frequencies, including Monthly and Semi-Monthly.
Lump-Sum Tax Logic: Dynamically calculates withholding for bonuses and severance, reconciling YTD totals to ensure correct tiered tax rates.
Tax Reduction Letters: Full support for CRA-issued "Reduce Income Taxes at Source" letters, allowing for precise, authorized adjustments to withholding tax at the employee level.
T4 Filing: Province Payroll files T4s on behalf of the client.

Payments: Does not currently facilitate Direct Deposits or CRA remittances. Targeting mid-2026 as a paid add-on at $5/employee.
Quebec: Does not currently support employees in Quebec.
ROE Submissions: Generates ROE XML files, but users must manually upload these to Service Canada.
Workers' Comp: No native support for WCB/WSIB calculations at this time.